Legal Notice & Privacy

1. Data Controller

The data controller responsible for this website is specified in the Impressum above.

2. Data We Collect

When you use Kalio, we collect and process:

• Account data: Email address, name (optional), password (hashed)
• Booking data: Appointment dates, times, guest information
• Calendar data: Calendar availability (with your consent via Google/Microsoft OAuth)
• Usage data: Log files, IP addresses, browser type

3. Purpose of Processing

We process your data to:

• Provide the booking service
• Sync with your calendar (Google Calendar, Microsoft Outlook)
• Send booking confirmations and reminders via email
• Improve our service

4. Legal Basis

We process your data based on:
• Contract performance (Art. 6(1)(b) GDPR) - to provide our services
• Consent (Art. 6(1)(a) GDPR) - for calendar integrations
• Legitimate interests (Art. 6(1)(f) GDPR) - for service improvement and security

5. Third-Party Services

We use the following third-party services:

• Vercel: Hosting (USA, EU Standard Contractual Clauses)
• Supabase: Database (EU region)
• Resend: Email delivery (USA, EU Standard Contractual Clauses)
• Google Calendar API: Calendar integration (with your consent)
• Microsoft Graph API: Outlook calendar integration (with your consent)

6. Data Retention

We retain your data for as long as your account is active. You can delete your account at any time, and we will delete your data within 30 days, unless we are legally required to retain it longer.

7. Your Rights (GDPR)

You have the right to:

• Access your personal data
• Rectify inaccurate data
• Request deletion of your data
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

8. Cookies

We use essential cookies for authentication and session management. These are necessary for the service to function and cannot be disabled. We do not use tracking or advertising cookies.

9. Contact

For privacy-related questions, contact us at: hello@kalio.online